Facilitated and organized office of seven staff members. Helped the center increase and maintain new clients of 30. Compiled, verified, filed medical records, prepared folders of newly admitted patients. Conducted reference checks, background checks and drug screening arrangements. Prepare exam rooms for patients Provide reception work such as answering telephones, taking messages and greeting visitors. Supervised inventory control, order management, and delivery to major department stores across the U.S. Participated in the development of new clerical procedures and office routines, assigning and supervising the work of subordinate office personnel. Provided clerical support to the Director. Performed a variety of assigned clerical and patient care duties essential to the daily operations of the Center. Scheduled all appointments and facilitated all travel arrangements for staff. But for a Administrative coordinator, it is different. Handled all aspects of bookkeeping, including, payroll, accounts payable and receivable, bank deposits and mailed statements. Assisted management staff to create PowerPoint presentation packages for management and executive meetings. Maintained office communications, computer, internet access, filing and daily office operations. Maintained and monitored organization calendars, files, office equipment, and personnel files. Inventory control, cycle counting and inventory with bank auditors. Arranged extensive domestic travel and process expense reports for management and departmental staff. Bank deposits, and purchasing of materials needed for work to be performed. Processed legal documents and mailed or arranged for delivery of legal correspondence to clients, witnesses and Court officials. Verified health insurance coverage with insurance companies. Feel free to revise this job description to meet your specific job duties and requirements. Managed all aspects of the surgical office including surgical assisting and front office duties. Inventory control, ordering of all products to run an office. Reorganized office procedures to maximize efficiency. This Office Coordinator job description template includes the list of most important Office Coordinator's duties and responsibilities.It is customizable and ready to post to job boards. You may also be required to handle payroll, petty cash, and QuickBooks entries. Provided clerical support to the Minister and Associate Minister and committees. Order medical supplies necessary for clinician's to perform services expected by referring doctors and marketing staff. Corresponded with local businesses and insurance companies to ensure/resolve any discrepancies in records or accounting. Maintained efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files. Presented treatment plans and coordinated all financial arrangements to assure case completion; also opened Care credit accounts for payment plans. Assisted public and media relations through special events, social networking and community involvement programs. Add Relevant Skills to Your Resume: Use the names of your relevant skills as keywords in your resume, so the hiring supervisor can clearly see that you have what they’re looking for. This Office Coordinator job description template includes the list of most important Office Coordinator's duties and responsibilities.It is customizable and ready to post to job boards. Transferred and disposed records according to retention schedules and policies and ensured personnel files are up to date and secure. Developed and supervised office procedures * Took tenant repair requests for maintenance staff * Attended Board meetings and took Minutes. General office duties Translate Legal Documents Alpha and Numerical Filing Payroll Sales. Assist with intake packages and compiling information for new clients. Implemented departmental policies, goals, objectives, and procedures, conferring with corporate members, and staff members as necessary. Implemented processes (put into use nationwide) to assist in corporate Medicare/Medicaid billing accuracy and timely re-certification of patients. 9 Office Management Skills that will make you a Great Office Manager In today’s modern businesses, office managers have become the backbones of the whole setup. Responded to routine correspondence/phone calls/email with faculty, students, other offices and staff as well as the public. Use the procurement program "Zycus" to obtain office and medical supplies. Utilize internet to locate opportunities for the company to submit bids and obtain work. At the very least, if your office handles money at all, you’ll be ultimately responsible for making sure it's handled well. Managed daily operations for a family owned business specializing in property damage appraisals. Performed Quality Assurance reviews on patient medical records and maintained their accuracy. Provide office and clerical support to assist with the efficient operation of the School. Assisted office personnel with computer and software related issues that they experienced and came up with a solution for resolve. Performed administrative functions Developed/maintained patient and office forms/files; updated/created website articles; and developed highly detailed office procedures manual. Provided office assistance including scheduling appointments, payments, and preparing quotes for surgery. Maintain HIPPA laws Prepared reports, memos, letters, and other documents using word processing, spreadsheet, databases or presentation software. Promoted sale of optional and necessary dental treatment plans to promote patient health enhancement. Prepare petty cash envelope, when deemed necessary, and forward to corporate office for reimbursement. Assist managers in preparation of worker compensation claims and forward to corporate office. Maintained the office efficiency by planning and implementing office systems, layouts, and equipment procurement. Ensured office was running smoothly by supervising office staff and oversee the billing portion of the office. Designed PowerPoint programs for Dean of college and instructors. Coordinate engineered projects across the county, A/P, A/R, Payroll, Human Resources, recruiting, general office duties. Office Coordinator job profile Implemented and became a key participant in recruiting practices including pre-employment screening, interviewing, background checks and marketing. Calendar and scheduling appointments, assist parents, students, school officials, receive, date and distribute mail. Communicate effectively with all New Home Consultants, buyers and interoffice personnel throughout the company. Organize and coordinate lunch or snacks/refreshments for staff meetings. Managed daily operations of office, medical records, office equipment and office/medical supplies. Coordinate treatment plans for patients including insurance breakdowns and limitations. Coordinate with insurance companies for benefits and process authorizations. Trained students to assist in office responsibilities, telephone calls and greeting visitors. Managed all aspects of accounts receivable and payable, including deposits, invoicing, collection and timely bill payments using QuickBooks. Report and document preparation 2. Supervised multiple staff members and subcontractors. Supported the traffic office by providing administrative and clerical support, maintain office systems, operations and procedures. Worked with other real estate professionals to facilitate negotiations between buyers and sellers on all transactions. Coordinator skills and qualifications Coordinators use a variety of soft skills and industry knowledge to provide the most comprehensive organizational and management support they can. Handled accounts payable, accounts receivable, daily bank deposits, posting of all incoming payments and monthly reports. Represented physician by screening incoming telephone calls, recording and transmitting messages, and announcing scheduled patients and visitors. Coordinated with various departments in the management and execution of day-to-day office functions and various special projects. Provided administrative support to leadership; including travel arrangements and assistance with quarterly audits. Managed all office procedures and scheduling of all electrical inspections. Created and maintained a 100% HIPPA compliant medical records management system for over a 3000 patient practice. Initiate and follow-up with background checks. Maintain supplies for all office personnel and perform standard office duties. Church Office Manager/Multimedia Coordinator Provide Administrative functions for the non-profit organization. Maintained a productive office environment while responding to calls regarding both company operations and customer service. Resume preparation and dictation * Extensive Internet research * Researched and scheduled travel arrangements * General clerical and receptionist duties. Complete accurate calculations and processing of payroll, managed billing and invoices through QuickBooks and process quarterly Federal and State taxes. Implemented policies and procedures mandated by the state for Medicaid billing and records. Increased office organization by developing more efficient office procedures and databases. Generated revenue through the coordination of television/radio advertising and direct sales of treatment plans. Managed front office, answered all inquires and directed incoming visitors Maintained all student information including both computer and paper files. Provided excellent customer service to employees regarding benefits and district policies Prepared monthly staffing report for Company Meeting. Answered phones; responded to requests for information; directed calls to appropriate staff members for follow-up as required. Financial Statements. Prepared and processed expense reports for departmental travel. Handle first contact with all new patients including informing patients on course of treatment and treatment fee schedules. Reviewed all incoming referrals, verify insurance, track private insurance and Medicaid visits, call for visit authorizations. Receive initial claim information from insurance companies, assign claims and prepare for investigation. Set up complete computer system from financial statements through inventory. Analyzed the financial statements prior to distribution to the board. Common skills and qualifications for Coordinators include: Medical Office Coordinators are responsible for the smooth operations of office at the healthcare facilities. Front office contact for all students, families and first contact for potential families. Managed daily operations of a busy plumbing, heating & cooling company and pool installation and Service Company. Prepared deposits, printed checks to multiple vendors and tracked and paid payroll and payroll taxes using QuickBooks software. Maintain HIPAA compliance with patient information. Spanish Language Microsoft Office Suite Masters Level 3 CRLA Certification Renewable Energy Instalation Fundraising. Conduct service inquiries and service calls to gain new clients, and increase profits. Handled all month-end closing and transfers to general ledger in Peachtree for the purpose of generating Financial Statements. Prepare the conference room for all client and staff meetings. Answer phones Unlike the project managers, project coordinators are mostly involved in project information. Ensured medical offices and personnel were HIPPA compliant. Obtain information from new clients to set up new account for Insurance. Initiate use of a computer system utilizing new software for medical offices in 1989. USE THIS SAMPLE FREE. Operated multi-line telephone system to answer, screen and forward calls, Handled customer relations and formulated company policies. Managed and directed daily operational activities, such as logistics, scheduling meetings and drafting communications. Reviewed AP Documents for accuracy, including invoices, disbursements, new vendor forms, and expense reports. Prepare all closing statements for commission pay, production of daily reports to corporate office. Developed procedures for DME operations and worked closely with central office staff to implement new inventory and tracking systems. Administrative Coordinator Job Description Template. Marketed area for new clients and their employment needs. Execute payment of monthly rentals and royalties to landowners, word processing, light bookkeeping, and lease analyzing. Supervised 19 employees; trained newly hired office staff; created and maintained pilot training records. Screened and prioritized a high volume of calls, manage medical records, collect patient co-payments. Updated all staff personnel files which included Transfers, Promotions, Performance Evaluations and set up time when staff. Managed office of mid-Michigan high school with 1,000 students and 75 faculty and staff members. Provided technical support, including setup and breakdown of computer systems. Managed daily operations of cotton gin and farming operation. Maintain reports, records and various other documents in accordance with HIPPA. Oversee all aspect of office policies and procedures. Provided excellent office administration practices and customer service while scheduling and registering patients. Provided outstanding customer service and developed resolutions to all customer inquires. Assist the Human Resources Manager in developing hiring strategies, ensuring staffing levels are maintained, and minimize turnover. Oversee the daily operations of the dental office by managing employee relations, patient relation, and achieving operational goals. Developed office policies to enhance office function. Implemented all office procedures & duties for a Sales Manager of a Fortune500 Company specializing in industrial products. They coordinate activities, project tasks and organize the resources to perform the activitie… Edit and format documents/reports in Excel, Word, and PowerPoint. Verify and present treatment plans as well as collect patient co-pays. Worked in daily operations of Construction Company. Arranged company Christmas party for over 250 people for CIS Computer Systems. Gathered information from and for insurance companies to obtain authorizations for surgery. Experienced as computer operator and member of a proposal preparation team preparing highly technical and legal documents requiring mathematical/statistical skills. Conducted personnel and general office procedures. Develop and implement policy/procedures for all staff members to ensure overall efficiency of the practice. Managed office, data entry, processed payroll for contractors, Coordinate meetings and appointments, order office supplies. Organized and implemented new hire training, retained new hire documentation and maintained confidential personnel files. Assisted Human Resources with employee hiring process (scheduled & conducted interviews, processed background checks and employment verification). Screen and direct telephone calls to all administrators, take telephone messages. Perform general office duties, performing basic bookkeeping, scheduling appointments as well as maintain a clean atmosphere. Utilized computer programs such as Microsoft Office (Word and Excel), QuickBooks and Calyx (Point). 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Prepared reports for committee chairs, board of trustees, and other staff members. Supervised 10 employees that included automotive mechanics, office staff, maintenance, and tow truck operators. • He must have capability to make proper coordination among all the members of the staff. Requisition regularly used office supplies. Managed office-related tasks including accounting, tuition and human resources functions. Managed 5 employees consisting of 2 surgical coordinators, 2 front office staff, and 1 medical secretary. Processed weekly payroll through QuickBooks and conducted bank account reconciliation. Maintain employee personnel files and monitor use of vacation, personal, and sick days. Managed 8 operations administrative staff: annual performance reviews, compensation, and performance management within the Human Resources guidelines. Prepared monthly expense reports for Financial Director. Office managers typically lead and work closely with other department heads to build a healthy work environment. Manage all administrative duties, answering phones, directing phone calls to appointments and appointments to sales. Performed all background checks for new hires. Managed all aspects of corporate office, including creating and coordinating project schedules, employee schedules, and ordering building supplies. Office Coordinators may progress into different roles such as project coordinator, office manager, operations manager, or operations manager. The top three keywords make up 40.57% of the total set of top terms. Administrative coordinator skills list. The project manager appoints the project coordinator and their roles are complementary. Performed numerous daily office functions in a timely and efficient manner including data entry, filing and notary. Worked directly with the provider in all aspects pertaining to the office and patient care. 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